Notice to Bidders
Request for Bid
Status: Closed
Bid#: 2013-00024
Title: Propane
Issue Date: September 11, 2012
Request Opens: 3:00 p.m.; September 25, 2012
Prebid/Preproposal Conference: NON-MANDATORY 10 a.m. September 17, 2012 Fleet Management Facility 120 Forest Glen Drive Suffolk, VA 23434
Payment for Bid Document: None
The intent of this Invitation for Bid and resulting contract is to obtain the services of a qualified contractor to provide annual requirements of propane on an as needed basis at various locations within the City of Suffolk for both the City and Schools in accordance with all specifications, terms and conditions herein. The locations where delivery will be required are contained in Section 7.0.
6.0 SCOPE OF SERVICES 6.1 Bidders shall be adequately equipped, supplied, and staffed to promptly and efficiently furnish propane as specified. The City reserves the right to require affidavits of analysis on propane delivered by the contractor showing that it meets specifications at anytime during the contract period. 6.2 The successful bidder will be required to furnish the tanks needed at each listed location to be utilized during the term of the contract. Tanks/locations may be added to or deleted from the contract at any time during the contract period. 6.3 Propane gas shall be HD5 Grade Propane. All cylinders shall meet D.O.T. and I.C.C. requirements for propane. All tanks shall meet A.S.M.E. requirements for propane. All gas shall be carefully loaded and protected during dispensing. 6.4 The contractor shall be required to maintain information detailing propane purchases, in terms of gallons, cost, date of delivery and delivery locations. This information shall be provided to the City, if requested, within five (5) days after request. 6.5 In addition to tanks, the Contractor will be required to fill (or exchange) portable cylinders/tanks as required. The City/Schools will transport cylinders to the Contractor???s place of business for re-fill/exchange on an as needed basis at the price provided herein.
Buyer Contact
Requests for information related to this Invitation should be directed to: Cindy L. Norfleet, CPPB, Senior Buyer (757) 514-7522 Email address:
Associated Documentation

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