Notice to Bidders
Request for Proposal
Status: Closed
Bid#: 2013-00078-IC
Title: Catering - Spring Picnic 2013
Issue Date: 02-15-2013
Request Opens: 03-01-2013
Prebid/Preproposal Conference: n/a
Payment for Bid Document: n/a
Purpose
The City of Suffolk will accept proposals to provide catering services for the City???s 2013 Spring Picnic scheduled for Friday, May 10, 2013 at the Constants Wharf Park and Marina, 100 or 110 East Constance Road., Suffolk, VA. Each year the Employee Relations Committee (ERC) sponsors a luncheon during the spring/summer season for the City Employees using funds generated from vending machines located throughout the various city locations. The ERC and other city staff will host and serve at the event.
Notes
Caterer shall provide food/plates for approximately 800 luncheon attendees, as well as approximately 300 takeout plates. This shall be a total of 1100 plates. Takeouts shall need to be prepared by 10:45 am. (Final Count will be provided 1 ??? 2 days prior to event); plates shall be available for luncheon attendees from 11:30 a.m. until 2:00 p.m. Caterer must have sufficient personnel to assist employees in putting the takeouts together to have ready ahead of pick up time. Takeouts will be picked up between 10:45 a.m. and 11:15 a.m. Price shall include food, drink, plates, takeout containers, eating utensils, napkins, cups, ice and condiments. Caterer shall be able to cook on site to ensure food will be served hot for the duration of the function. Catering staff should be prepared to assist with serving attendees if needed.
Buyer Contact
Ivy G. Crawford, VCA Buyer I City of Suffolk Purchasing Division (757) 514-4015 Fax: (757) 514-7524 Email: icrawford@suffolkva.us
Associated Documentation
1626_Catering_-_spring_picnic_2013.pdf
1626_Notice_of_Award__-_Spring_Picnic_2013.doc

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