Notice to Bidders
Request for Bid
Status: Awarded
Bid#: 2013-00093-CN
Title: Rental of Portable Toilets
Issue Date: 04/08/2013
Request Opens: 04/18/2013
Prebid/Preproposal Conference: None
Payment for Bid Document: None
Purpose
The intent of this Invitation for Bid and resulting contract is to obtain the services of a single qualified contractor to provide annual rental of portable toilets and related services, to include setting up, cleaning, and removal fees, for the City of Suffolk???s Department of Parks and Recreation and any other department requiring like services. The toilets will be rented on an as needed basis at various City locations. Toilets shall be delivered F.O.B. destination.
Notes
A. Bidders shall be capable of providing portable toilets (regular and handicapped units) to be distributed as directed, at various locations throughout the City. All units shall be anchored, where applicable. B. Individual locations may range from one (1) to seven (7) single units. These requirements may be on a continuing basis or seasonally. For the purpose of this Invitation for Bid, seasonally is defined as the period from March 1 through October 30. Some units will be used by the Department of Public Works on construction sites for capital projects; these units will be set in place for a period of four (4) months to one year. Special events, such as the 4th of July celebration, will be ordered on an ???as needed basis???. C. The City hosts several special events per season in which it will need short term portable toilets. Most events are approximately one to three (1-3) days in length, but some rentals may be up to one month. Pricing for special events shall include all applicable fees, such as delivery, setup, cleaning, and removal fees. D. All units shall be serviced once each week or every other week, as requested by the using department. Service shall include emptying, cleaning of unit, and replenishing of supplies, i.e., toilet paper. E. As usage dictates, additional cleaning may be required. The Contractor will be required to provide a price per toilet for any additional cleaning required. F. Notice of cancellation of service shall be provided to the Contractor by each using department. When notification is provided prior to the end of the rental period, and pickup exceeds the rental period, the City will not be held responsible for additional rental charges. G. All toilet units shall be clean, free of graffiti, and in good working order. Good working order shall include working door hinges, locks, and door latches. Venting tubes, louvers and/or screens shall be properly secured to the units with no signs of holes or breakage. Interior railings, toilet seats, side urinals, and toilet paper holders are to be firmly attached. The fiberglass or plastic shells are to be securely attached to their bases, and handicapped ramps are to be solidly attached to the units. No holes, cracks, large bubbles in the fiberglass, breaks, peeling paint, broken hardware, or cracked / missing toilet seats shall be acceptable. H. Contractor may charge a labor charge for the repair of damaged units, which may include a call out to reset units that may have fallen or been tipped over. Contractor shall provide an hourly charge on the BID FORM should these services be required. Replacement of damaged unit rate shall not include replacement of units damaged by fire. I. Delivery of any unit shall be made at destination within two (2) calendar days after request of order for routine calls, and service response shall be made at destination within twenty-four (24) hours after receipt of request for non-routine calls. J. Removal of units shall be accomplished within two (2) calendar days after notification.
Buyer Contact
Requests for information related to this Invitation should be directed to: Cindy L. Norfleet, CPPB, Senior Buyer (757) 514-7522 Email address: cnorfleet@suffolkva.us
Associated Documentation
1639_Toilets,_Portable_-_April13.pdf
1639_Toilets,_Portable_-_Award.pdf

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