Notice to Bidders
Request for Bid
Status: Awarded
Bid#: 2014-00013-CN
Title: Forestry Consulting Services
Issue Date: 08/07/2013
Request Opens: 08/28/2013
Prebid/Preproposal Conference: 10 a.m. August 14, 2013 Public Works Operation Center, Building C 866 Carolina Road Suffolk, VA 23434 NON-MANDATORY
Payment for Bid Document: None
Purpose
The purpose of this solicitation is to contract with a qualified Forestry Consultant to provide management, supervision and oversight of the commercial woodlands harvesting of a wooded parcel owned by the City of Suffolk. Work shall include, but is not limited to, the marking of sale boundaries, timber cruising, engaging and supervising a professional tree harvester for the harvesting activities. Work will also include mulching, chipping, grading and coordination of timber sales. The Consultant will be paid a commission by the City based on the gross amount of timber sales generated from the harvesting of trees. Work must be completed by July 1, 2014. A map of the parcel is attached.
Notes
The Consultant will be required to provide management, supervision and oversight of the commercial woodlands harvesting of the approximately 50-acre site. Work shall include, but is not limited to, the marking of sale boundaries, timber cruising, engaging and supervising a professional tree harvester for the harvesting activities, mulching, chipping, grading and coordination of timber sales. Trees shall be completely clear cut. The Consultant shall provide on-site management, guidance and options where forestry practices are implemented and described herein. These services include, but are not limited to: timber cruising, preparation of report(s), estimating the volume and value of timber, confirmation of boundary lines of timbering blocks, regular inspection of harvesting operations, assisting with the preparation and recordation of timber deeds that may be applicable, communication and coordination with Virginia Department of Forestry (VDOF) and other interested parties as required, recommendations for harvesting techniques, selection and oversight of harvesting company(ies), coordinating the sale and harvest of trees/merchantable timber, site prep, selection of firms for cleanup, clearing of tracts, and chipping/mulching and grading. The Consultant shall interface with the City of Suffolk to determine the extent of time that is available for sale, identifying the location of wetlands and flagging procedures. The location where the timber will be removed is the planned future location of Suffolk Operations Campus, 866 Carolina Road, Suffolk, Virginia. See attached map (Tax Map 44, Parcel 43).
Buyer Contact
Requests for information related to this Invitation for Bid should be directed to: Cindy L. Norfleet, CPPB, Senior Buyer (757) 514-7522 Email address: cnorfleet@suffolkva.us
Associated Documentation
1669_Forestry_Consulting_Services_-_Addendum_1_-_Aug13.pdf
1669_Forestry_Consulting_Services_-_Addendum_2_-_Aug13.pdf
1669_Forestry_Consulting_Services_with_Map_-_Aug13.pdf

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