Notice to Bidders
Request for Proposal
Status: Awarded
Bid#: 2014-00030-CN
Title: Right of Way Consulting Services
Issue Date: 11/06/13
Request Opens: 12/12/2013
Prebid/Preproposal Conference: A Pre-Proposal Conference is scheduled for 10 a.m. Thursday, November 21, in the City???s Council Conference Room, Room 231 of the City???s Municipal Center, 441 Market Street, Suffolk, Virginia Although attendance is not mandatory, it is important that all interested offerors be present in order ask any pertinent questions. Failure to attend the Pre-Proposal Conference does not relieve the offeror of their obligations to carry out the scope of the resulting contract.
Payment for Bid Document: None
This Request for Proposal (RFP) seeks the services of one or more consulting firms to perform services necessary to prepare title searches, appraisals, negotiate all necessary property rights, and perform all relocation services required for the completion of Right-of-Way acquisition on each project according to the laws, rules, regulations, policies, procedures of the City of Suffolk and Commonwealth of Virginia. Services are requested on an ???as needed??? basis. The City plans to select multiple Consultants for a period of one (1) year with the option to renew for two (2) additional one (1) year periods. Because of the various disciplines required for right of way services, the City is interested in turn-key services where the Consultant can do all of the disciplines required to clear the project for right of way and are on the VDOT List of approved consultants for right of way acquisitions. Also, in certain situations the City will be managing the Right of Way acquisitions, and as such, the individual consultants may be required to perform one or more of the disciplines. See Attachment B. The successful Consultant(s) will be required to execute a Work Order at the time services are required based on the type of discipline required (title searches and/or legal services, appraisals and appraisal review, negotiations, relocation services, etc). The City reserves the right to review and approve the Consultant???s staff and Subcontractor assigned to perform the work. Work assignments shall be on an ???As Needed??? basis. The City reserves the right at all times to perform the work in-house. The City reserves the right to choose to not award a contract for any services mentioned herein.
A. The Consultant(s), employing qualified and competent personnel, shall perform all services necessary to conduct title searches, negotiations, and perform all relocation services required for completion of various City project(s). All services shall be performed in accordance with the terms herein and the Virginia Department of Transportations??? Right-of-Way and Utilities Manual of Instructions, U.S. Department of Federal Highway Administration (Office of Real Estate Services ??? Project Development Guide), and the policies and procedures of the City and Commonwealth of Virginia, which are incorporated herein by reference. Refer to Attachment A. The City anticipates that multiple Consultants may be required because each Consultant may perform services in some or all of the required disciplines (title searches and/or legal services, negotiations, and relocation services).
Buyer Contact
Cindy L. Norfleet, Senior Buyer, CPPB Phone: (757) 514-7522 E-mail:
Associated Documentation

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