Notice to Bidders
Request for Proposal
Status: Awarded
Bid#: 2014-00066-CN
Title: Architectural and Engineering Services - Annual
Issue Date: 04/01/2014
Request Opens: 04/23/2014
Prebid/Preproposal Conference: None
Payment for Bid Document: None
The intent of this Request for Proposal is to obtain professional architectural and engineering services from qualified firms primarily associated with the design and preparation of plans and specifications for the following service groups: ??? Architectural ??? Mechanical, Electrical, Plumbing (MEP) Engineering ??? Civil Engineering Services It is the intent of the City to establish a contract with multiple firms. Up to three (3) contracts may be awarded. Once under contract, the firms will be required to perform professional A & E services throughout the contract period on an as needed basis. Contractors will normally be selected on a rotating basis for individual tasks; however, the City, at its sole discretion, reserves the right to select contractors out of rotation when deemed to be in the best interest of the City. Individual task orders under this contract shall not exceed $200,000 per task order. The total sum of all projects performed in one contract term shall not exceed $5 million in accordance with the Virginia Public Procurement Act ?2.2-4301. A City purchase order will be issued for each task prior to the start of work. Separate proposals will be solicited for projects/task orders exceeding the $200,000.00 limit.
The contract shall cover the period beginning immediately upon receipt of signed Contract and continuing through May 31, 2015. This contract may be renewed based on the terms and conditions herein at the expiration of its term at the sole option of the City. The contract may be renewed for four (4) additional one-year periods through May 31, 2019. ??? The initial first term is limited to one (1) year or when the cumulative total project fees reach the maximum cost authorized under Virginia Public Procurement Act ?2.2-4301, whichever occurs first. The project fee of any single project (for this contract) shall not exceed $200,000. The sum of all projects performed in one contract term shall not exceed $5,000,000. Any unused amounts from the first contract term shall not be carried forward to the succeeding term. Each contract shall have an option to extend the terms of the existing contract to all completion of any work undertaken, but not completed, during the term of the contract.
Buyer Contact
Cindy Norfleet, CPPB, Senior Buyer Phone: (757) 514-7522 E-mail:
Associated Documentation

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