Notice to Bidders
Request for Quote
Status: Closed
Bid#: 2014-00087-CN
Title: Technical Sound Services - Summer Concert Series
Issue Date: 04/21/2014
Request Opens: 04/30/2014
Prebid/Preproposal Conference: None
Payment for Bid Document: None
Purpose
The intent of this Request for Quotation is to hire one contractor to furnish, deliver, set up, and operate technical sound equipment for certain bands scheduled to appear in the Department of Parks and Recreation???s 2014 Summer TGIF Concert Series to be held at the Constant???s Wharf Park and Marina and Bennett???s Creek Park in accordance with all specifications, terms, and conditions herein.
Notes
3.1 General Specifications The Contractor and crew shall arrive on site at the time specified by each individual band to set up the required technical needs for each performance and shall provide all technical assistance as may be required throughout the program. The Contractor shall report to the site regardless of the weather, unless previously notified; the system shall be tested and ready for operation for the scheduled start of the program. In the event of inclement weather, bad site conditions, or predicted severe weather, the Department of Parks and Recreation reserves the right to cancel any scheduled event and shall give notice to the sound technician by verbal or written communications. The Contractor will not be paid for any scheduled event if contacted at least one hour prior to the set-up time for the performance. The Contractor shall provide a toll-free number where they may be contacted in the event of cancellation. The Contractor shall have sufficient personnel to have equipment break-down and removal completed within one hour of the end of the performance. The Contractor shall be responsible for contacting the band scheduled for each event to determine specific equipment requirements. Sound for those bands whose technical requirements are not included with the bid documents will be of standard quality.
Buyer Contact
Cindy L. Norfleet, CPPB, Senior Buyer Phone: (757) 514-7522 E-mail: cnorfleet@suffolkva.us
Associated Documentation
1753_Sound__Services_-_TGIF_-_Apr14.pdf

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